Unit 7
In Unit 5, I wrote how I involve the youth’s participation in the youth club called KKBT. My initial motive in involving the youth’s participation is to help with the organisation and implementation of youth programmes organised by the department. By appointing them as the working committees will help the few staffs that are burdened with the work.
During the organisation ‘Beach Soccer Programme’ last few years, I need helping hands in organising the programme. At the office, there are only less than ten of us to handle the big event. It was good that I had set up the club earlier to gather the youth at the Tutong District and helping me with the programme organisation. After having a meeting with the staffs to analyse the working paper on Beach Soccer Programme, and decisions have been made on the venue, date and working committees for the programme, then I call up the youth for a meeting. I chair the meeting and explain the programme first as an introduction. Next I appoint the youth as part of the working committees and give them tasks accordingly to their appointed position.
All the work must be done at the office to enable the youth using the facilities like computers and photocopy machines. It is also to enable the youth to ask me if they have any query regarding on the tasks given. Communication will be easier if we work under one roof. Apart from being appointed as the working committees, I gave the chance for the youth to voice out their suggestions or recommendations for the programme. Since they are part of the committees, I want them to feel that the programme belongs to them (create self-belonging amongst the youth).
Once they are given the tasks, they will work it out. For example, the refreshments coordinators are given the authority to set up the menu for the refreshments. However, I analyse that they are still blur on how to do their tasks. So, explaining to them and ask them to do it by themselves will let them learning through experiencing it. All the tasks are given with the time frame so every task must be done within the time limit. On the day of event, everything seems go well because the youth working committees already aware what they must do. I don’t have to ask and remind them again what they should do on that day. For example, the team coordinators know that they must make sure all the team participants for the soccer have register upon their arrival. The refreshments coordinators must ensure that the refreshments are ready by the caterer. The ‘Bell Boys’ must take their position a few minutes before the games start. I assumed and satisfied the programme goes well as organised. Everyone is committed and work together for the success of the programme.
At the end of the programme, each of the team participants is given an evaluation form to evaluate the progress of the programme. The evaluation results will help me to analyse the strengths and weaknesses of the programme and able to improve the quality of the implementation in the future.
